Privacy Policy

Effective Date: 10-1-2025

This Privacy Policy explains how CEPEDA Associates (“CEPEDA,” “we,” “our,” or “us”) collects, uses, and protects your information when you use the Submarine and Atmospheric Purification (SAMAP) Conference website (the “Site”), register for the conference, or participate in related activities.

By using this Site, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

We may collect the following types of information when you interact with the Site or register for the SAMAP Conference:

  • Personal Information: Name, email address, phone number, job title, company/organization, mailing address, and payment details.

  • Registration & Travel Details: Lodging preferences, optional activity sign-ups, special requests (e.g., dietary needs), and billing information.

  • Technical Information: IP address, browser type, device information, and Site usage data collected through cookies and similar technologies.

2. How We Use Your Information

We use the information collected to:

  • Process your registration and payments.

  • Communicate important updates about the conference.

  • Coordinate lodging and optional activities.

  • Provide customer support and respond to inquiries.

  • Improve the Site, conference experience, and related services.

  • Comply with applicable laws and regulations.

3. Sharing of Information

We do not sell or rent your personal information. We may share information in the following circumstances:

  • With Service Providers: Such as payment processors, hotel partners, and third-party activity providers (e.g., bourbon tastings, river cruises, Churchill Downs visits) necessary to fulfill your registration and participation.

  • Legal Requirements: When disclosure is required by law, regulation, legal process, or government request.

  • Business Operations: If CEPEDA undergoes a business transfer such as a merger or acquisition, your information may be part of the transferred assets.

4. Cookies & Tracking Technologies

The Site may use cookies or similar technologies to improve your browsing experience, track Site usage, and customize content. You can adjust your browser settings to refuse cookies, but some features of the Site may not function properly.

5. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. However, no online transmission or storage system is 100% secure, and we cannot guarantee complete security.

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

7. Your Choices

  • Opt-Out of Communications: You may unsubscribe from promotional emails by following the “unsubscribe” link or by contacting us directly.

  • Access & Correction: You may request access to, correction of, or deletion of your personal information by contacting us.

8. Third-Party Links

The Site may include links to third-party websites or services. CEPEDA is not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing personal information.

9. Children’s Privacy

The Site is not intended for children under the age of 13. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child under 13, we will delete it promptly.

10. Changes to This Policy

CEPEDA may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Effective Date.” Continued use of the Site after updates constitutes acceptance of the revised policy.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

CEPEDA Associates
500 East Burnett Avenue
Louisville, KY 40217
samap@workwithcepeda.com
502-267-4945